Planning A Community Event? 5 Questions To Ask When Choosing A Venue

If you're planning a local event, now's the time to start shopping for a venue. You don't want to postpone venue shopping until the last minute. Waiting too long could leave you without a venue for your event. If you've never shopped for a venue before, you might not know what you're looking for. Read the list provided below. Here are five questions you need to ask while shopping for an event venue

Is the Venue Centrally Located? 

When it comes to planning a community event, you want to choose the right location. Choose a venue that's centrally located. That way, more of the community can participate in the event. This is especially true where public transportation is concerned. Some of your community members might not drive. A central location ensures that public transportation is available for those community members. It will also reduce drive time, which is helpful now that gas prices are so high. 

What is the Maximum Capacity?

If you're planning a community event, you need to ask about capacity. This is especially important where community events are concerned. If your venue isn't big enough, many of your community members will be excluded from the event. When checking on capacity limits, be sure to ask about extra meeting rooms that might be available. You can also ask about the availability of outside space. Extending the venue to include outside areas will allow you to increase your numbers. 

What Services are Provided?

When shopping for an event venue, you want to ask about available services. For instance, what type of services are included in the contract? Some services would include kitchen access, catering, or setup/cleanup crews. These services can reduce some of the work you need to do to prepare for your event. 

Is There Adequate Parking?

If you're looking for the right venue for your community event, don't forget about parking. Inadequate parking can create serious headaches for your community event. If parking is available, be sure to ask if the space needs to be reserved. If parking isn't available, try to arrange community ride-shares or other ways to reduce parking-related problems. 

Is the Contract Flexible?

Now that you're making arrangements for your event venue, you'll want to ask about the contract. Specifically, you'll want to make sure that there's some flexibility in the contract. This is especially important where scheduling is concerned. Current health concerns may require you to reschedule the event. A flexible venue contract will allow you to make the necessary changes.